Company: Cox Media Group
Location: Saint Petersburg
Posted on: June 12, 2019
Cox Media Group Tampa Radio has an opening for a Sales Assistant
who will enthusiastically support a sales department with
administrative functions, creative input, and event organization.
Assist in communication between customers and sales department.
Organize and maintain sales office systems and procedures. Create
visually attractive packages, proposals and signage on the computer
for advertiser campaigns. The job requires the candidate to have a
positive attitude, excellent customer service skills, excellent
computer skills, the ability to handle multiple tasks, outstanding
organizational skills, and creativity.
In this position, you will interact and support our internal
customers (Media Consultants, sales managers, etc.) as well as our
external customers (clients). The ideal candidate will have worked
in a support position in a sales environment, having an aptitude
towards working with the digital sales process and open to learning
new software programs. As this position is in sales, the ideal
candidate must enjoy working in a team oriented environment and
playing an integral role in achieving the goals of the
Core Responsibilities:Provide a high level of internal and external
Inputting sales orders/revisions for both traditional and digital
sales for the Media Consultants.
Become an expert with all internal systems; Wide Orbit, Miller
Kaplan, Nielsen, DOT, XSM etc.
Work closely with Sales Managers to tactically improve operational
Track, handle, implement, and maintain all endorsement contracts
Preparing and turning in all production/copy for the Media
Update the CRM system
Complete and execute all promotional paperwork including working
with all stations and also preparing recaps.
With support from sales staff and managers identify and correct any
billing errors or issues prior to end of month
Provides general administrative support such as receiving and
processing incoming and outgoing mail, faxing, filing, copying,
arranging meetings and travel.
Credit and collection responsibilities as needed for the MC s
Maintain a high standard of accuracy always.
Provide Digital Campaign Support and digital campaign
Maintain Weekly Budget Pacing Sheet and distribute to Media
Pull and Distribute Monthly/Year over Year Revenue Variance
Revenue Reports & Excel Pivot tables
Miller Kaplan Share analysis reports
Account list management tracking
Portfolio month end reconciliation
Maintain Paid Time Off Tracker for Sales team
Able to pull Nielsen Research Reports
Keep Track of CMG Research studies
Events:Handle client ticket requests to sporting events and
Special Event coordinator handling all aspects including revenue
analysis of each event
Handle guest list for CMG concerts and events
Updating Sales pieces for all stations
Updating Sales Endorsement pieces including tracking
Updating Sales feature pieces including tracking availability
Customized Sales and Marketing proposal amongst various platforms
(PPT, Prezi, etc.)
Printing and binding as needed
Pulling data and research for prospects, along with competitive and
any other information needed.
Keen attention to detail:
Schedule and organize all meeting rooms
Record meeting notes (Sales meetings, client meetings, promotions
Ability to pull reports from Google Analytics, AdWords, DFP and
Directory Listings Management via 3rd party dashboards
Digital Ad Creative requests via CMG proprietary dashboards
Social Media reports
Recruitment needs as necessary; handling calls, sales screeners and
Operates office equipment such as photocopier, fax machine, and
calculator; including coordinating the servicing of equipment.
Our expectations of the sales assistant are to perform all of the
above job duties at a high level while maintaining a positive
attitude. Assist the Media Consultants and Sales managers with a
high level of attention to detail in all of the above areas.
Experience in a sales support role and creative presentation layout
is preferred. Computer proficient in: PowerPoint, Microsoft Word,
Excel, and Outlook. Excellent verbal and written communication
skills. Knows the formal and informal departmental goals,
standards, policies, and procedures, which may include some
familiarity of other departments within the company. Is sensitive
to the interrelationships of both people and functions within the
department and company. Qualifications:Ability to maintain
Proficiency in Microsoft Word, Excel, PowerPoint, Photo
shop/Illustrator is a plus.
Ability to compose correspondence as necessary.
Excellent communication skills as it relates to all job duties.
Excellent interpersonal skills with ability to relate
professionally with all levels of management.
Strong written and verbal communication skills and organization
skills, with attention to detail accuracy and follow-up.
Able to work as part of a group, and with all levels of department
personnel with tact and discretion.
Ability to prioritize and complete tasks, with ability to work
under pressure and meet deadlines.
Reliable transportation required
Education:Two years college or equivalent high-level administrative
About Cox Media Group Cox Media Group is an integrated
broadcasting, publishing and digital media company. The company's
operations currently include broadcast television stations, radio
stations, daily newspapers, and digital sites. Additionally, CMG
operates the National Advertising Platform businesses of CoxReps -
the country's biggest television rep firm - Gamut, and Videa. The
company also offers a full suite of local and regional advertising
services through its Local Solutions and Ideabar businesses. CMG
currently operates in more than 20 media markets and reaches
approximately 52 million Americans weekly across all platforms. For
more information about Cox Media Group, please check us out online
at www.coxmediagroup.com. Cox is an Equal Employment Opportunity
employer - All qualified applicants/employees will receive
consideration for employment without regard to that individual's
age, race, color, religion or creed, national origin or ancestry,
sex (including pregnancy), sexual orientation, gender, gender
identity, physical or mental disability, veteran status, genetic
information, ethnicity, citizenship, or any other characteristic
protected by law.Statement to ALL Third-Party Agencies and Similar
Organizations: Cox accepts resumes only from agencies with which we
formally engage their services. Please do not forward resumes to
our applicant tracking system, Cox employees, Cox hiring manager,
or send to any Cox facility. Cox is not responsible for any fees or
charges associated with unsolicited resumes.
Keywords: Cox Media Group, St. Petersburg , Sales Assistant, Sales , Saint Petersburg, Florida
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