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Catering Administrative Assistant

Company: Sirata Beach Resort & Conference Center
Location: Saint Petersburg
Posted on: May 3, 2021

Job Description:

About Us:Welcome to Sirata Beach Resort featuring the newest rooms on St. Pete Beach! A multifaceted resort surrounded by acres of beautiful St. Petersburg beaches rated as a top five beach in the United States, Sirata provides everything our guests need to enjoy a relaxing stay. Almost nothing compares to the sparkling white sand setting of our gulf side St. Pete Beach, Florida resort hotel. As an associate at the Sirata Beach Resort, you can enjoy free lunch or dinner in our Cafe, discounted hotel rooms, free parking, tuition reimbursement programs, and so much more. We take care of you so that you can take care of our guests!We value U.S. military experience and invite all qualified military candidates to apply.Overview:Assist the Director of Catering in the administrative functions required for effective management of the Catering Department.Responsibilities:Promptly answer telephone calls following HEI Hotels and Resorts and brand standards using clear and positive communication. Communicate information accurately to manager and disseminate information and facts to relevant accounts and applicable departments.Type correspondence, proposals and contracts as directed by management. Process contracts for relevant departments.Distribute memos, contracts, resumes, room requests and amenities to relevant departments throughout the hotel. Copy, fax and email necessary documentation for clients and hotel use.Politely and professionally converse with clients. Respond to inquiries with accurate information and record in all relevant files.Promptly respond to requests for information on hotel facilities and menus.Knowledge of Hotel Catering and Wedding event experience requestedQualifying potential new clients via phone, email and provide walking tours both personally and digitally.Field incoming email requests via multiple sites and answer phones and return messages.Coordinate incoming vendors, run weekly reports, handle event postings and signage. Take direction from managers and directors of multiple departments. Assist where needed and be ready to jump in and be detail-oriented.Candidate should have medium-level knowledge of computers, including email programs, Word, Excel, etcCandidate should have ability to stand for up to one hour and lift up to 50 lbs.Excellent customer service and interpersonal skills is a must.Maintain accurate, necessary payroll records, time sheets and distribute to finance in timely manner.Monitor and order necessary office supplies for department. Maintain filing system in accordance with company standards. Log pertinent account information in files. Maintain necessary copies of contracts and correspondence in orderly and accurate manner. Maintain current files and contracts for 5 years in accordance with HEI Hotels and Resorts minimum ply with attendance rules and be available to work on a regular basis.Perform any other job related duties as assigned.Qualifications:High School Diploma, Bachelor's Degree preferred.Hotel experience preferred.Ability to effectively deal with internal and external customers, as well as vendors and department heads.Basic knowledge of mathematics and calculator skills to prepare mathematical calculations without error.Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.Benefits:HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!For your physical and mental wellness we offer competitive Medical, Dental and Vision insurance programs geared to you and your family's needs as well as Vacation/Sick/Holiday benefits. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future.HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Keywords: Sirata Beach Resort & Conference Center, St. Petersburg , Catering Administrative Assistant, Other , Saint Petersburg, Florida

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