Administrative services Assistant

Company: Manning & Napier
Location: Saint Petersburg
Posted on: June 24, 2022

Job Description:

SummaryAs the Administrative Services Assistant, you will be responsible for performing a variety of office, clerical, and facilities tasks to support Manning & Napier in providing an excellent in-office experience to clients, employees, guests, and vendors.This is a part-time role (15-25 hours/week) located at our St. Petersburg, FL office. You will report to the Administrative Services Supervisor (who is located in Rochester, NY).Responsibilities* Processing of outgoing and incoming mail (USPS, FedEx, UPS, newspapers, etc.)* Maintaining proper inventory of mail/office/kitchen/cleaning supplies, including reordering when necessary* Identifying equipment/facilities problems and placing appropriate service calls* Providing support (set-up, food/drinks, materials, clean-up) for client/employee meetings and other office activities* Performing administrative tasks related to new/departing employees (key cards, office supplies, name plates, etc.)* Ensure all conference rooms and reception area maintain appropriate appearance* Assist in maintaining relationships, coordinating, and scheduling with office vendors and Property Management* Acting as receptionist, including greeting clients/visitors, etc.* Performing clerical tasks, such as printing, scanning, binding, and assisting with other administrative duties, including (but not limited to) general office tasks, basic IT tasks, facilities management, and client support* As needed, coordinate above responsibilities with the Rochester, NY headquarters office* Assist with special projects as neededQualifications* Associates Degree preferred* 1 - 2 years customer service experience preferred* Intermediate computer experience - Microsoft Word and Excel preferred* Physically able to reach, stretch, bend, and walk during the daily routine, with ability to stand for long lengths of time; ability to lift up to 50 pounds* Ability to work on-site at our St. Petersburg, FL location

Keywords: Manning & Napier, St. Petersburg , Administrative services Assistant, Administration, Clerical , Saint Petersburg, Florida