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Administrative Assistant III

Company: St. Vincent de Paul CARES
Location: Saint Petersburg
Posted on: May 14, 2022

Job Description:

MISSION STATEMENT: The mission of St. Vincent de Paul CARES is to alleviate pain and suffering, in a spirit of justice and charity, through person-to-person involvement.SUMMARY: The Administrative Assistant III provides office services by implementing administrative systems, procedures, and policies. This position will also provide general administrative and clerical support including mailing, scanning, faxing, and copying to management of all projects.ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management's rights to assign or reassign duties and responsibilities to this job at this time) Maintain an electronic and hard copy filing systemOpen, sort and distribute incoming correspondencePerform data entry and scan documentsManage the calendar for Program Manager when necessaryAssist in resolving any administrative problemsAssist with answering questions from customers/public regarding SSVF servicesPrepare and modify documents including correspondence, reports, drafts, memos and emailsSchedule and coordinate meetings, appointments and travel arrangements for ManagersAssists CEO as necessaryMaintain the office supplies for departmentOTHER RESPONSIBILITIES :Complies with all applicable training requirementsComplies with all company safety, personnel and operational policies and proceduresComplies with work schedule to ensure effective operations of Agency programsContributes positively as a member of a productive and cooperative teamAssists human resources and other departments as neededPerforms other duties as necessary to fulfill the St. Vincent de Paul CARES MissionOther duties as assignedEmployee Benefits: 95% Employer paid Employee only coverage( zero ded,$10 co pay plan)10k Employer paid Basic Life insurance120 hrs PTO accrued bi weekly starting at day 1 of employment13 Paid Holidays to include Employees birthday and Date of HireWe also have various retention and referral bonuses2 weeks paid training to include DEI initiativesFlexible schedules in most positions3% Employer match after 6 monthsWe also offer Dental, Vision, Life, Short Term Disability, Long Term Disability, Accident, Critical Illness, Hospital, ID Shield, Legal Shield, Additional Life, FSA Medical, and FSA Dependent CareRequirementsREQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.) Able to speak, write and understand EnglishPossess basic computer skillsMust be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groupsFlexible work schedule including evenings, nights, weekends and holidaysAbility to set appropriate limits, work under deadlines and multi-taskAbility to organize, prioritize, self-motivate, and deliver resultsExcellent communication and listening skillsPossess strong work ethicsSuccessfully pass Law Enforcement background screeningValid Florida driver's license if driving an agency vehicle or a personal vehicle for company businessMust have reliable transportationParticipates in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation processMission driven attitude supplemented with integrity and passionAdherence to the highest ethical standards, personally and professionallyA high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performanceEvidence of deep alignment with the St. Vincent de Paul CARES Mission and ValuesADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.) Must be able to multi-taskMust be able to keep all program and client information under strict confidenceMust be able to follow through to completion on projects with strict deadlinesAbility to prioritize projects and strong problem-solving skillsGood research skillsets with strong attention to detailEDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer, a comparable amount of training, education or experience may be substituted for the minimum education qualifications) Associates or bachelor's degree is required for this positionAt least two years of hands on administrative support experienceProficiency in MS Word, Excel, and OutlookKnowledge of operating standard office equipmentExcellent communication skills, both written and verbalGENERAL PHYSICAL DEMANDS : These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation, standing, bending, reaching, lifting up to 20 lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. MENTAL DEMANDS: Must handle new and diverse work problems on a daily basis. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors and employees at all levels within the Agency. WORK ENVIRONMENT: Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule or work odd hours. All information associated with the Agency is confidential. St. Vincent de Paul CARES is an Equal Opportunity Employer.

Keywords: St. Vincent de Paul CARES, St. Petersburg , Administrative Assistant III, Administration, Clerical , Saint Petersburg, Florida

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